Company Secretary (Maternity Cover)

Job Ref: CGJ921944917
Sector (PP or In-house): Private Practice
Practice Area: Financial Services/Funds
Job Type: Contract
Date Added: 03 May 2022
  • London, England London London GBR SW1X 0AS
  • Chris Goodman
Chadwick Nott https://www.chadwicknott.co.uk https://www.chadwicknott.co.uk/-/media/chadwicknott/logos/logo.png

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Our client a private equity investor headquartered in London require a Company Secretary to assist them on a maternity cover from May 22 for an 8-month period, after which there may be the opportunity to join the organisation on a perm basis. You will be required to work from the office (Chelsea) on a hybrid basis 2/3 days per week.

Main duties and responsibilities:To provide guidance to the Group to ensure its legal entities operate in accordance with applicable corporategovernance legislation and regulationsSupport the Operations, Legal and Compliance teams and the different Group's Committees and Boards ofDirectors to ensure the Group entities are governed efficiently and effectively, materials are collected and submittedfor consideration, robust corporate records are maintained, and corporate actions are followed up and actioned, inall cases, in an organised, efficient, and timely fashion.Facilitate effective communication between the Group's boards, committees, senior management, the investorrelations team and independent advisers and assist with strategic corporate structuring

Corporate ActionsTake responsibility for the administration of the Group companies, maintaining statutory books, registers ofmembers, directors, and shareholders including all their past and present shareholdings, internal structure charts,organising board meetings and annual general meetings (AGMs), preparing agendas and taking minutesEnsuring that materials to be tabled to all board and committee meetings are chased-up, collected, organised andtabled in good time ahead of the meetingEnsuring that any corporate actions or actions arising from board and committee meetings are chased-up andresolved in a timely fashionReview and develop the systems for organising and maintaining the corporate records and contracts of theGroup and brining the archiving, storage and access of these into a future-proof digital solutionCoordinate local registry filings, such as annual tax returns and audit reports and notification of significant changesto Group companies share capital, administration or registered addressesMaintaining, and where necessary developing, various Committees terms of reference and preparing agendas andtaking minutes for those committeesDraft new company formation applications and documentation, assist with legal entity closure processes and workwith other members of the Legal & Compliance team with regulatory authorisationsWork with the Legal & Compliance and Investor Relations teams to draft RNS announcements and other relevantdisclosures if requiredProvide training to employees on a group and individual basis to ensure a robust understanding of corporateresponsibilities and obligations, where appropriateRegulatory Oversight and ManagementWork together with the wider Compliance team and any external counterparty as necessary to monitor andeffectively prepare the group for changes in relevant corporate legislation and the regulatory environment likely toaffect the Group, and coordinate appropriate actions (primarily Luxembourg, Germany, Bermuda, Italy andUK legislation and any other relevant jurisdictions over time)Assist the Compliance Manager to ensure appropriate ongoing monitoring of regulatory compliance requirementsLiaise with external regulators, lawyers and auditors as necessary

Key competencies and experience required:Successful candidates will have 5+ company secretarial experience working in multi-jurisdictionalorganisations with complex legal entity structures.Excellent English written and verbal communication skills required, French/German/Italian/Spanish desirableStrong interpersonal skills and the ability to work well with people at all levelsAttention to detail and a well-organised approach to workThe ability to prioritise work and to work well under pressureIntegrity and discretion when handling confidential information

This role will be a fixed term contract paid on a pro rata salary basis circa 65-75K

If you feel you have the skills and experience to be suitable for this role please send your CV for consideration.

*Where a level of experience is indicated, this is a guideline only and represents the amount of time we would usually expect a candidate to accumulate the requisite level of experience. This does not preclude applications from candidates with more or less experience.

Chadwick Nott Ltd is acting as an Employment Business in relation to this vacancy.

02/06/2022 14:51:48
GBP 65000 65000